Accounting/Human Resources Assistant

Accounting/Human Resources Assistant – Red Road Recovery

Salmon Arm, BC – $25–$28 an hour – Permanent, Full-time

Red Road Recovery, a group of Addiction Treatment Centres, is looking for an Accounting/Human Resources Assistant to join their Corporate Team!

If you are a reliable, detail orientated, starter who thrives in a growing, dynamic environment, we want to hear from you!

Office Operation Responsibilities

• Serve as a central resource for employees and managers across all locations, providing ongoing support related to payroll, HR processes, scheduling, policies, and general operational matters.
• Develop, implement, and maintain tracking systems, spreadsheets, forms, and templates to support organizational compliance, and improve efficiency.
• Review existing procedures, identify areas for improvement, recommend process changes, and assist with developing new workflows to improve efficiency.
• Support system improvements and process development, including troubleshooting software issues and assisting with implementation of new systems.
• Coordinate IT-related needs, including new employee equipment, laptop setup, email accounts, SharePoint access, and system permissions.
• Coordinate repairs, maintenance, and building-related needs for the Central Office by communicating with external vendors and service providers.
• Manage office inventory, order supplies and materials, and run local errands to purchase/collect office supplies and other operational necessities.
• Coordinate refreshments, meals, and office preparation for meetings.
• Manage office equipment, including printers, shredders, and other office resources.
• Maintain organized filing systems for Finance, Human Resources, and Resident files.
• Assist in maintaining a clean and organized office environment between scheduled cleaning services.
• Prepare reports and supporting documentation for the Board and senior leadership.
• Assist managers with administrative projects and organizational initiatives as required.

Finance Responsibilities

• Provide ongoing support to the Finance Manager with day-to-day financial operations, accounting functions, and various financial projects and initiatives.
• Process corporate Visa receipts and expense transactions, primarily for Central Office credit cards.
• Review expense coding accuracy and investigate discrepancies to ensure expenses are posted correctly.
• Assist with employee expense reimbursements and employee e-transfer postings.
• Enter vendor invoices received through the Finance email and ensure invoices are properly recorded.
• Reconcile accounts and investigate outstanding or non-reconciled postings.
• Reconcile corporate Visa statements for both Central and Operations, including:

o Obtaining missing receipts and supporting documentation.

o Following up with employees regarding outstanding information.

o Investigating discrepancies/o Ensuring transactions are coded correctly.

o Confirming statements reconcile accurately.

• Review bank transactions to confirm postings are accurate and complete prior to reconciliation.
• Process, reconcile, and prepare payments for recurring vendors, including Bulkley Valley Wholesale and Gordon Food Services/· Assist with financial reporting, including:

o GST reporting/o WorkSafeBC reporting/o Quarterly reporting requirements.

o Support the budgeting process by preparing financial reports, compiling actual results, and providing historical data for budget discussions.

Payroll Responsibilities

• Lead the implementation and ongoing administration of Connect team, including staff training, troubleshooting, and providing ongoing support.
• Respond to daily employee payroll inquiries, including questions regarding pay calculations, vacation balances, statutory holiday pay, overtime. averaging agreements, benefits deductions, and payroll corrections.
• Process bi-weekly payroll, including:

o Reviewing and verifying employee timesheets.

o Following up with managers regarding missing information or payroll discrepancies.

o Reviewing and confirming benefit deductions.

o Processing payroll adjustments and corrections.

o Administering taxable and non-taxable benefits, including mileage reimbursements and phone allowances.

o Ensuring compliance with CRA regulations, BC Employment Standards, and company policies/o Preparing and distributing payroll reports and supporting documentation.

• Maintain accurate employee payroll records and investigate and resolve payroll discrepancies/· Review payroll for accuracy prior to submission.
• Assist managers with payroll approvals and timesheet verification.
• Research and interpret CRA requirements, payroll legislation, BC Employment Standards, and company policies to ensure payroll compliance.
• Process retroactive wage increases and payroll adjustments when required.
• Calculate vacation pay, statutory holiday pay, termination pay, and other payroll-related calculations.
• Troubleshoot Dayforce payroll issues and assist with system-related challenges.
• Support payroll reporting requirements and provide information to management as required.

Employee Onboarding Responsibilities

• Coordinate onboarding for all new employees, including:

o Collecting required employment documentation.

o Following up on missing or incomplete documents such as required certifications and documentation, Naloxone certificates, First Aid certifications, and Driver Factor documentation.

o Creating employee profiles in Dayforce and Connecteam.

o Requesting an account for email, Teams, and SharePoint access.

o Preparing and sending welcome information.

• Ensure employee records are complete and compliant prior to and following onboarding.

Employee Offboarding Responsibilities

• Coordinate employee terminations, including:

o Collecting required termination documentation, including exit forms and supporting paperwork.

o Processing final payroll and Records of Employment (ROEs).

o Removing system access, including email, Teams, and SharePoint.

o Archiving employee records within Connecteam.

o Updating internal tracking systems and employee records.

• Ensure termination processes are completed accurately and in accordance with company procedures.

Human Resources Responsibilities

• Respond to daily HR inquiries from employees and management and provide support regarding employee records, policies, procedures, and employment-related questions.
• Act as a resource for HR Director by providing information such as employee start dates, employment history, documentation status, and other HR-related information.
• Maintain complete, accurate, and confidential employee files through various tracking methods such as filing systems and spreadsheets.
• Follow up regularly with employees regarding missing HR documentation and outstanding requirements.
• Maintain tracking systems for employee certifications, expiries, probation periods, and required documentation.
• Prepare various reports and information for senior leadership. Complete quarterly HR reporting, including employee changes, terminations, new hires, and other organizational reporting requirements.
• Prepare and distribute emergency contact lists to site administrators.
• Coordinate employee First Aid certification and recertification, including identifying employees requiring training and communicating with training providers.
• Assist with reviewing and updating company policies and procedures.
• Maintain HR compliance documentation and support HR initiatives.
• Prepare employment letters and HR documentation.
• Support the HR Director with compliance initiatives and organizational projects.
• Administer employee benefits, including:

o Enrolling and terminating employees/o Reconciling monthly GreenShield invoices.

o Calculating employee benefit deductions/o Updating payroll records accordingly.

o Responding to employee benefit questions.

Benefits: Casual dress/Dental care/Disability insurance/Employee assistance program/Extended health care/Life insurance/On-site parking/Vision care

To apply: send resume to hr@redroadrecovery.com